Chaplain Claudia Meyer
Planning Your Wedding Ceremony
Planning Your Wedding Ceremony
The following checklist will be used as a helpful guide
in coordinating with Chaplain Claudia as she crafts your customized wedding ceremony.
Because every couple and ceremony are unique, the list and order may vary some.
Feel free to contact Claudia with any questions you my have.
FIRST MEETING WITH CHAPLAIN CLAUDIA:
☐ Share your love story with Claudia (how you met, how you got engaged, hopes for the future, etc.)
☐ Get to know Claudia, ask any questions you may have about the ceremony & what she will handle
☐ Discuss the size, location, and style of the wedding
☐ Discuss your preferences for ceremony (ex. basic vs. creative, traditional vs. contemporary, religious/spiritual vs. secular)
☐ Begin to discuss elements of ceremony that you wish to include
☐ Begin to discuss whether you want to use traditional vows, select from more contemporary vows, or write your own
☐ Begin to discuss musical selections, readings, and rituals/creative elements that you may want to include in ceremony
☐ Discuss pricing and determine initial estimate based on your preferences; $300 non-refundable retainer will hold your date; 50% of remaining balance due at halfway point; remaining balance due 30 days before wedding.
SECOND CONSULTATION WITH CHAPLAIN CLAUDIA:
☐ Bring any questions about ceremony, rehearsal, and what Claudia will handle
☐ Provide final count of guests for wedding, number in wedding party, times of wedding & rehearsal
☐ Finalize details of family attending wedding, seating, wedding party and participants in
ceremony (readings, etc.)
☐ Discuss preferences for vows; begin selection or process of writing vows
☐ Determine number and placement of songs, readings, and rituals/creative elements
☐ Discuss logistical details of ceremony, and any materials that will be needed
☐ Discuss requirements and timing of getting marriage license
☐ Determine final price based on ceremony choices; discuss payment due dates
☐ Determine if third consultation is needed or if you’ll just email any unfinished details or decisions
☐ Claudia will follow-up with detailed email of any outstanding decisions and deadlines
8 WEEKS BEFORE THE WEDDING:
☐ You will email Claudia your final decisions and/or information for the ceremony (i.e. songs, readings, rituals, etc.) and your selection of /personally written vows.
6 WEEKS BEFORE THE WEDDING:
☐ Claudia will email you the DRAFT copy of the Ceremony Script for your review. You will have 2 weeks to review it and make any changes.
YOUR RESPONSIBILITY BEFORE THE WEDDING REHEARSAL:
☐ Obtain Marriage License
☐ Bring Marriage License to Rehearsal
AT THE REHEARSAL, CHAPLAIN CLAUDIA WILL:
☐ Run the Rehearsal in coordination with couple and any wedding/venue coordinators
AT THE WEDDING, CHAPLAIN CLAUDIA WILL:
☐ Arrive early, set up, coordinate with venue staff, DJ, photographers, etc.
☐ Set the tone for an enjoyable wedding; ensure any last minute ceremony snags are handled with grace
☐ Perform an amazing wedding ceremony and legally marry you!
AFTER THE WEDDING, CHAPLAIN CLAUDIA WILL:
☐ Complete and mail the marriage certificate on the first business day after wedding (usually Monday)
☐ Make a photocopy of marriage license for reference and send to you
☐ Send you a keepsake copy of ceremony script
☐ Send you an email with links to review her work, a survey about how you found her, and encouragement to brag about her by word-of-mouth. I’d really appreciate your helping me out with any or all of these! Thx!!